Cloud Fleet Manager
The organisation and management solution for innovative shipping companies
Success modules for maximum productivity and profit
The Cloud Fleet Manager is the heart of Hanseaticsoft's product portfolio and is one of the most intuitive and flexible solutions in the market to manage and organize your entire fleet. Due to our variety of flexible and interdependent software solutions you'll not only be able to improve internal structures but to increase your data quality and lift some weight off of your in-house IT. Also you boost the user acceptance and thereby employee satisfaction due to the simplicity of our solutions. The Cloud Fleet Manager could be the central data hub for all information and processes of your company – no matter where your data is coming from.
Most popular Cloud Fleet Manager applications
Effortless planning of vacations and external appointments of your employees as well as a clear depiction of the company structure. Maintain the master data concerning your employees, approve requests for leave, inspect current and pending absences. Our statistics depict, how many days of sickness or business travel your employees have and helps you to keep in mind how many days of vacation have already been spent.
Administrate users of the Cloud Fleet Manager with a few clicks. Create new user profiles, authorise them to use certain apps and assign employees to vessels. Done! Immediately, the new employee can access everything necessary and start working.
Spare yourself the endless search for responsibilities and assignments of your vessels. With this business management software you keep track of several things: The affiliation of your vessels, the CEOs of these companies and how these companies’ hierarchy is organised. Additionally, you always have the banking information at hand.
The collection of all your templates. Prevent differences in layout and simplify the understanding on both your side and your customer’s side. Add all templates, regardless of whether it is for purchasing, crewing and chartering or requests for leave. For a holistic and standardised working.
This module offers you a central spot for gathering and maintaining the vessel’s master data. The attention is focussed on the detailed listing of all relevant vessel data, subdivided into i. a. general information, dimensions of the ship, capacities and IT on board. This information is available in all our other modules.
Ports and their surrounding in an overview. The app is filled with information about airports due to the interface with "Find a Port". Without complex searches you can find airports close to your vessel and plan flights more effectively. This helps your inspectors and crew members to travel in less time and on shorter routes to the place of action. Moreover, ports can be marked as "war risk zone". When entering the war zone, your fleet will be warned and can adapt themselves to dangerous situations.
Manage your yards as well as their locations, comment on and rate them. With the help of this app, you are always informed about your contact person on site and which dimensions your vessels are allowed to have in order to be repaired there.
Involve your partners into your company's processes in an efficient way. Spare long telephone conversations and suspending email traffic with your suppliers. Give your partners authorisation for the insight of essential data to them, so they can organise themselves and work more effective for you.
Always in view: contract administration and planning of your vessels. Draw up contracts in a few steps and let the system create invoices for you automatically. Get an overview of your vessels, whether in the calendar function or the timeline. Expressive reports provided by our software inform you i. a. about the total amount of your transported goods or the charter history. This enables you to always be informed about the Cash Flow and to have the possibility, to conduct pre-calculation.
Offhires and Claims
Overview of all past, current and pending offhires. This module provides insight into i. a. events of damage and breakdowns of your vessels as well as your customers' claims. This enables you to act and react immediately.
Organise, create and modify the schedules of your fleet time-saving and with low expenditure. Our idea of time-saving is that not only your employees ashore maintain the schedules but also your crew on board is responsible for this. Data that is registered on one side is automatically available for both sides. Choose between e. g. ports of call and if there is war risk existing or bunker ports. Allot vessels to agents and make relevant information available for the whole crew with help of the Cloud Ship Manager.
Administrate the master data of your agents fast and straightforwardly. A well-maintained database enables you to identify your contact persons with ease. At the port of call, at the charterer's, on board or wheresoever.
For easier planning and invoicing of your tugs. Schedule your tugs' tours in a few steps. On board the tug, information like kind of task and needed time for task, will be gathered and sent directly to the office. This leads to a faster and more precise invoicing.
Cloud Ship Manager
Ashore: Cloud Fleet Manager. On board: Cloud Ship Manager. The Cloud Ship Manager renders an optimal communication between your fleet and office possible. Due to the constant exchange of data you can make sure that double or outdated datasets will never again cause extra effort. The Cloud Fleet Manager and the Cloud Ship Manager work together fluently – data, which is entered on one side, is automatically made available for the other side. The Cloud Ship Manager offers you the following modules: Schedule, Disturbance, Bunker, Circulars, Event Reporting, Vessel Certificates, Crew, Inspections & Audits, Procedures, Blog, Offhire, Purchase, Office Contacts and Risk Assessment.
A platform for your fleet's exchange of experiences. Boost the direct communication between your vessels, so no important knowledge gets lost. Hereby, you assure that all your vessels benefit.
For counteracting offhires due to long times of delivery, the most important spare parts should always be in a sufficient quantity in stock on board. Our stock control makes the order process easier for you by showing your stock filtered by vessels.
Quick overview of current events of your fleet. Be well-informed about the newest announcements of your teams and vessels as well as the resulting things-to-do by our Daily Report.
To be permitted to operate a vessel, many certificates are required. In order to have valid certificates and not to be in default, you can allot certificates directly to employees and additionally, your crew can maintain them directly on board. Filter by departments or vessels to gain a better overview.
To obtain information about your vessels on the easiest possible way, this module summarises all reports that can be gathered on board and makes them available for you on a daily basis. Our Event Reports contain information about i. a. Begin and End of Sea Passage, Arrival and Departure Reports as well as Position and Anchorage Reports. In order to be in the picture, e. g. the position of your vessel, weather conditions, bunker consumption or machine time are provided.
It is quite necessary to know the bunker stock at all times. For counteracting bottlenecks, this module gathers information about when and where which quanitites of drinking water and fuel were bunkered. Furthermore, a documentation of laboratory samples regarding the quality is possible.
Record your fleet's incidents on board, divide them into categories and determine the place where it happened. This helps you to analyse, prevent and solve occured incidents faster. Additionally, you can export the incidents as reports.
Terribly long circulars should be a thing of the past. They are read reluctantly and often so unclear that containing information is forgotten immediately. With our app you can make circulars more efficient. Send important information that has to be conceived immediately e. g. to specific vessels or your whole fleet. As soon as the instruction has been noticed, you will be informed and retain control. Furthermore, you can create checklists and be informed about the processing state. Moreover, your crew can mark outstanding tasks for resubmission.
Outstanding, pending and future vettings at a glance. Never lose track when extern companies take care of the safety of your vessels. Tasks can be documented and results registered in the system. Comment the reports and follow up on ambiguities.
Organise your risk assessment online and minimise your manual effort. Determine probabilities and implications of unwanted incidents and allocate danger levels to every thinkable situation on board. Be on the safe side concerning insurances.
Fast and simple payroll management for your crew. After one-time only definition of fixed data like basic wage, holiday allowance and fixed overtime, the system automatically calculates the monthly wage of your crew members.
Easy time recording for your crew's working hours. Working and resting hours are entered into the system on board. The real data is compared with given ones to monitor the resting hours to keep you on the safe side. Because nothing is more essential than a steadily rested and alerted crew.
The Cloud Fleet Manager is divided into six packages
At our size of fleet, time is an essential factor. The central master data management of the Cloud Fleet Manager enables our employees to find exactly the information, that are needed. Apps like the Inspection Report are offering the great advantage of conducting our day-to-day business from everywhere and focussed on the basics. Our whole fleet is benefiting – within a few hours – from the refreshing of the ShipClient at the touch of a button.
With the assistance of the Cloud Fleet manager, we couldn’t only improve our communication between the departments in a sustainable way but were able to integrate the fleet directly into the processes for the first time. As a side effect, we could reduce the amount of sent emails and thereby the transferred data volume as well.
By means of the Cloud Fleet Manager we could organize internal structures more efficient and are enthused about the constant development and expansion of the system. We couldn’t have made a better choice than choosing the Cloud Fleet Manager.
The Cloud Fleet Manager enabled me to run my business with a lean structure from the beginning and manage a fleet of 30 vessels with only 10 employees. For subsisting in the shipping business, you can line up with clever solutions as the CFM optimally for the future.